Safeguard Your Sensitive Printed Mail with SecureMail by Southeastern

Data breaches are a mounting crisis in our country and around the world. It seems like every day, we see in the news that another prominent company has been hacked by cyber criminals, putting the personal information of thousands of clients at risk. Especially vulnerable to these growing cyber threats are companies that deal with secure PI (Personal Information) and PHI (Personal Health Information) on a daily basis, including those in the healthcare, financial, legal and law enforcement industries, as well as municipalities.

Data security is a particularly crucial to healthcare organizations – In fact, security experts like Forta’s Tripwire rate healthcare as the second-most vulnerable industry in the world to data breaches today, following manufacturing. In the face of this growing threat, 75% of healthcare providers and payers reported having increased their spending on cyber security as well as AI and IT in 2024, according to global consultancy Bain & Company.

But no matter what industry you are in, if your company handles sensitive data that is required by law and/or regulatory standards to be communicated to clients via printed mail, simply investing in cyber security for the digital space is not enough. You also need to mitigate risk and maintain your clients’ trust by ensuring your data is safeguarded throughout every step of the printing and mailing process.

The Solution: Securemail by Southeastern.

Securemail is a robust, secure and compliant end-to-end printed mail service. From the moment you entrust Southeastern Printing with your business, our comprehensive internal security structure and third-party security certifications enable you to maintain compliance with industry regulations and standards, both while your data is in use and at rest. Southeastern complies with HIPAA standards and recently earned HITRUST r2 Certification for our platforms, including our secure mailing service. Our rigorous internal security protocols and safeguards allow you to significantly reduce the risk of data breaches and potential legal repercussions associated with mishandling sensitive information.

Securemail Benefits

• Enhanced Data Protection: Southeastern’s enhanced security measures safeguard sensitive information throughout the printing and mailing process.
• Regulatory Compliance: Our company’s certifications ensure adherence to industry-specific regulations and standards.
• Improved Efficiency: Securemail’s streamlined mailing process and utilization of U.S. Post Office Seamless Acceptance certification helps you improve operational efficiency. Southeastern will handle the complexities of handling your sensitive transactional mail, freeing you to focus on your core business.
• Cost-Effective: By outsourcing sensitive mailing needs, organizations like yours can reduce internal costs associated with maintaining secure mailing systems.
• Customization Options: BoomBox, Southeastern’s robust direct mail program, offers personalized communications tailored to individual recipients and groups. Securemail ensures strict data security is maintained every step of the way.

Who needs Securemail?

Any organization required to send sensitive documents, notifications and other transactional mail, as well as any company handling PI and PHI that communicates with clients via direct mail. Here are some examples

Legally Required Documentation and Notices

• • Legal Notices sent by courts and law enforcement agencies.
  • Collections Notices.
  • Accounts Receivables, Contracts, Legal Agreements, and other binding documents, which are commonly sent via certified or registered mail to establish a clear record of when they were sent and received.
  • Data Breaches: Organizations that experience the unfortunate event of a data breach must send notice to all who are affected.

Financial Institutions

• • Banking Compliance Letters, Notices and Statements containing sensitive financial data.
  • Loan Documents.
  • Regulatory or Privacy Mailings.

Healthcare Providers

• • Patient Billing.
  • Referral Approvals and Denials by Insurance Companies.
  • Insurance Communications: Health insurers can securely send explanation of benefits (EOB) and claim information including patient information update letters and notices.

Securemail Propelled by Southeastern provides a reliable solution for sending all these types of mail with the utmost security and compliance, ensuring that sensitive information is protected while meeting legal and regulatory obligations. By utilizing Securemail, your company will demonstrate your commitment to protecting sensitive information, which can significantly enhance your reputation among clients, partners, and regulatory bodies.

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